TMF Data Privacy Policy

Effective Date: March 1, 2026

Texas Music Festivals Enterprise, Inc., dba “Travel, Music, Festivals,” (TMF)  is committed to protecting the privacy and security of the personal information we collect and maintain. This Privacy Policy outlines how we collect, use, and safeguard data in connection with our marketing, outreach, and educational initiatives.

1. Information We Collect

We may collect and maintain the following types of information:

• Contact Information:  Name, email address, phone number

• Professional Information

• Job title or role (e.g., Band Director, Choir Director, Fine Arts Director)

• School and district affiliation

• Conference classification (e.g., UIL classification)

• Region and program participation indicators (e.g., band, choir, orchestra)

• Engagement Data

• Email interactions such as opens and clicks

• Event participation or inquiries

2. How We Collect Information

We collect information through the following methods:

• Licensed or purchased datasets from reputable providers (e.g., education data vendors)

• Publicly available sources such as school and district websites

• Direct submissions including forms, event registrations, and newsletter signups

• Internal data processing and enrichment workflows

3. How We Use Information

We use collected data to:

• Communicate about TMF programs, events, and opportunities

• Conduct email marketing and outreach campaigns

• Support sponsorship and partnership initiatives

• Analyze engagement and improve communications

• Maintain accurate internal records and CRM systems

4. Data Sharing and Disclosure

We do not sell personal data.

We may share data with trusted third-party service providers solely for operational purposes, including:

• CRM and marketing platforms (e.g., GoHighLevel, Zoho)

• Email delivery systems

• Data processing and analytics tools

All third-party providers are expected to maintain appropriate data protection and confidentiality standards.

5. Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal data from unauthorized access, disclosure, or misuse.

6. Data Retention

We retain data only as long as necessary to fulfill the purposes outlined in this policy, including ongoing communications, program administration, and legal obligations.

7. Your Choices and Rights

Recipients of our communications may:

• Opt out of marketing emails at any time using the unsubscribe link

• Request access to or correction of their information

• Request deletion of their data, subject to operational and legal requirements

To make a request, please contact us at: [email protected]

8. Compliance with Email Regulations

All email communications comply with applicable laws, including the CAN-SPAM Act. We honor opt-out requests promptly and include required sender identification in all communications.

9. Updates to This Policy

We may update this Privacy Policy periodically. Updates will be reflected by the Effective Date above.

10. Contact Us

If you have questions about this policy or our data practices, please contact:

Texas Music Festivals Enterprise, Inc. (dba “Travel, Merchandise, Festivals”)

216 E Business Hwy 83, San Juan, TX 78589

Phone: (956) 984-9468

Email: [email protected]